Sport Auckland has kindly offered to support the club through its annual general meeting (AGM) this year ahead of a likely review of club strategy and constitution, should the incoming committee take up that opportunity.
The AGM will take place on Thursday 9 May 2018 at 7pm.
Nominations close Tuesday 30 April and are to be emailed to Rory at Sport Auckland email@example.com
The nominees for each position will be posted at the club noticeboard and emailed out to members on Wednesday 1 May.
As per the constitution there can be a maximum of nine members of the committee and a minimum of five. The following are mandatory positions for which nominations are sought:
VP - Tennis
VP - Squash
Nominations are sought for these three general positions:
Facilities Officer – to co-ordinate the club’s requirements around facilities maintenance and capital projects.
Grants Officer – to co-ordinate the committee’s priorities on grants and sponsorship – with support from members and the Club Administrator.
Communications Officer – to co-ordinate the committee’s priorities with regards internal and external communications.
Current President Arie Dekker is not standing for the committee, so will automatically fill the role of: Immediate Past President
Voting papers will be available at the club and emailed to members in advance of the meeting. Those members eligible to vote can email firstname.lastname@example.org in advance of the meeting with their voting paper if they do not attend the AGM.
Voting papers will also be available for members to vote at the AGM and Sport Auckland will be present to receive these.
All voting papers will be checked against the membership database.
All membership classes except juniors are eligible to vote. Eligible voting members will be all members of the club (including complimentaries) at 28 February 2019.
Any members whose membership lapsed in six months up to 28 February 2019 and are active again before 28 April 2019 will also be eligible to vote, as will any members who are identified as having been paid members through the period up to the AGM, but who may have come off the membership list for some reason.
The membership database has been subject to a thorough tidy-up and reconciliation against annual subscriptions and direct debits over the last two months and access tidied up of inactive members.
The current committee has asked Sport Auckland to help the new incoming committee - subject to their willingness - to help with governance and strategy. In particular, Sport Auckland have offered to help the club with a new fit-for-purpose constitution (which would be put to members for approval during the year) and strategy (also put to members).